Passport-Photo.co.uk

Privacy Policy - Passport-Photo.co.uk

This policy explains how we collect, use, store, and share personal data when you use Passport-Photo.co.uk and related checkout, delivery, and support services.

Last updated: 26 February 2026
We are an independent service provider. We are not affiliated with any government agency.

1. Data Controller and Contact

The controller for this website and service is the operator of Passport-Photo.co.uk.

For privacy requests or questions, contact support@passport-photo.co.uk.

2. Personal Data We Collect

  • Photos and image data that you upload, plus processed output files.
  • Order and transaction data, including package choice, timestamps, amount, and payment references.
  • Contact data such as the email address used for delivery and receipts.
  • Technical and security data such as IP address, device information, job IDs, and anti-abuse telemetry.

3. How We Obtain Data

  • Directly from you when you upload photos, complete checkout fields, or contact support.
  • Automatically when you use the service, including security and session data.
  • From service providers involved in payments or delivery confirmations where needed.

4. Purposes and UK GDPR Legal Bases

  • Contract performance for processing photos, generating outputs, and handling delivery.
  • Legitimate interests for security, fraud prevention, service reliability, and dispute handling.
  • Legal obligations for accounting, tax, and compliance duties.
  • Consent where legally required for optional processing activities.

5. Automated Processing

We use automated image-processing systems to generate passport-photo outputs.

These tools support service delivery but do not make official passport-application decisions on behalf of any authority.

6. Data Sharing

  • Payment providers used to complete checkout and confirm transactions.
  • Infrastructure, storage, and processing providers used to deliver the service securely.
  • Professional advisers or authorities where disclosure is required by law or to protect legal rights.

7. Retention

We keep personal data only for as long as needed to provide the service, handle support and disputes, meet legal obligations, and maintain security records.

8. Your Rights

  • You may have rights to access, correct, delete, restrict, or object to certain processing.
  • You may also have the right to complain to the UK Information Commissioner’s Office if you believe your data has been handled unlawfully.